EUMEDICA SA is an international reference actor in the pharmaceutical sector. We offer to pharmaceutical companies a wide range of custom-made services in various domains such as regulatory affairs, distribution and promotion of pharmaceutical products as well as tailored logistics services. Based in Manage, we are looking for talented and dynamic profiles to complete our teams and accompany us in our development.
Administrative Assistant - Transportation and Logistics: Replacement (interim status +/-6 months), 4/5 fte
Bilingue FR/ANGL
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Description of the function:
You are responsible for the follow-up of any transportation request. You update requested delivery times and you schedule transport and delivery modalities against agreed delivery date.
You will communicate with the requester on the delivery: where and when, how to unload the goods, how to deal with multiple truck loads, specific constraints…. You combine and optimize loads to increase truck utilization and reduce the costs. You will allocate transport orders to subcontractors/carriers. Process of all this data into the ERP and manage specific output as transport orders and loading/picking documents, delivery notes and CMRs… are some of your tasks. Dealing with urgencies, last minute changes and constraining weather conditions and receiving the truck drivers and brief them further will also be part of your job.
More specifically, you will be responsible for the following duties:
- Control and manage purchasing process (contracts) with carrier;
- Manage any issue / deviation in the transport execution (collaborate with the QA);
- Obtain in the context of known consigner : UN number plates, driver's name;
- Follow up on all request, transport-related and documents;
- Monitor of the work performance of the carriers;
- Assist in the preparation and compilation of reports ;
- Processe the check of contractors' invoices;
- Apply internal controls and procedures designed to ensure strict compliance with the GDP and with commettants’ requirements;
- Collection of customs documents for export and import and global follow-up
You report directly to the Customer & Market Services Manager.
Your profile:
- You have a Bachelor degree
- An experience of minimum 3 years in a similar function (in the Pharmaceutical industry is an asset)
- Rigorous with a high level of customer service
- Positive, you are a good team player and flexible in the execution of your tasks
- Fluent in French and English. The knowledge of Dutch is a real asset, just like that of another language (Italian, German)
- Successful work experience on an ERP and easy use of office tools (Excel, Outlook, etc.)
We offer:
- A part time job
- A salary package matching your competence,
- A dynamic, varied, growing environment with multiple possibilities to develop your skills.
Working place:
Operational site in Manage (near Nivelles, easy to reach by car).
